Published
June 17, 2022

Omnichannel customer service: 4 best-practice tips

Learn the definition of omnichannel and read the best practices of a company that has provided customers with a seamless omnichannel experience.

Contributors

Elena Morgina
Elena Morgina
Marketing Manager

There are more ways to stay in touch with our friends and family than ever before. From phone calls and handwritten letters to FaceTime and WhatsApp, we have plenty of choices when it comes to staying connected. This has also affected the way people communicate with businesses and, as a result, more companies are putting an omnichannel customer service strategy in place.

But what exactly does omnichannel customer service mean, and what benefits can businesses receive by using an omnichannel strategy? This post will help you get a better understanding of omnichannel support and give you some tips on the best ways to implement it in your business.

What is omnichannel customer service?

Omnichannel customer service is where all the different communication channels are integrated, with the goal of providing a seamless and consistent experience. So, if a customer needs help they’ll be able to get the same level of service regardless of whether they walk into a physical store, make a phone call, send an email, or use any other channel.

Although it might sound similar, omnichannel is not the same as multichannel. Multichannel support means it’s possible for a customer to get in touch using different channels. However, omnichannel customer support builds on this by combining all of those different ways of communicating into one unified channel, with the customer (and all their touch-points) at the center.

Multichannel vs Omnichannel customer service

Why is omnichannel customer service important?

Omnichannel communication means a customer can move from one channel to another without any friction or having to start again from the beginning. Rather than each channel operating independently, information is shared across different channels to provide a far superior service to the customer.

For example, they might start off by sending an email to a support address, then visit the website and use onsite chat, before finally jumping on a phone call. With omnichannel support, the customer doesn’t have to repeat themselves each time they switch to a different channel. Instead, the customer service team can quickly see the previous information and get on with helping the customer.

This can improve many of the metrics that are associated with customer service. When information doesn’t have to be repeated, issues can be resolved faster and Average Handle Time (AHT) decreases. Offering customers a greater choice of channels while also providing a unified service across those channels improves customer satisfaction, leading to higher Net Promoter Scores (NPS). In turn, happier customers are less likely to churn, improving customer retention and overall revenue.

Omnichannel best practices

Know your customers

Whether you’re just getting started or are looking for ways to improve the omnichannel customer experience, your customers have to be at the center of it. For example, you should know what the typical customer journey looks like. What channels do they prefer to use? What are the most common issues that come up?

Review previous support tickets, talk with existing customers, and find out what they expect from your customer service teams. Then find a way to surpass those expectations.

Make it easy to get in touch

When someone wants to talk with your customer service team, they shouldn’t have to spend ages trying to find your contact details. Make sure the contact information for your different channels is clearly displayed. Including a click-to-call button on your website, mobile app, or live chat makes it even easier. With SnapCall, customers can be given the option of jumping on a call without having to dial a number, wait on hold or repeat themselves.

Valley Driving School found that having a possibility to get on a call right inside the chat made things much easier for the customer: “Our customers are asking for the ability to chat, swap to a call and then sometimes even swap back to chat again, so allowing them to do that in the most convenient way is perfect.”

Omnichannel customer service: from chat to a voice or video call and screen sharing – fully embedded within the chat.

Read the Valley Driving School case study to see how they provided a full omnichannel customer experience for their customers.

Ensure staff have the customer information they need

The key part of omnichannel customer service is sharing information between channels so that the customer has a frictionless experience. If the customer service team can’t see the customer’s details, or it’s too complicated or time-consuming to look those details up, then it’s not truly omnichannel support.

Make sure information relating to any support queries and their status is recorded for all channels and made easily available to your team. SnapCall provides support staff with customer data—such as first and last name, email address, and even customer intention—all before they pick up the call. If you’re switching from text chat to voice call, you can choose to have the same operator handle both to provide a truly seamless service.

Reduce response times

When people get in touch with your customer service team, they want a quick response, irrespective of which channel they’re using.

The first step is to ensure that all channels are being properly monitored at all times; rather than having to check each channel individually, managing them all from a single platform makes it much more likely you won’t miss any messages and can respond faster.

However, even with the best tech, it can still be a lot of work maintaining all of your customer service channels. One way to reduce this work is by allowing customers to easily find answers to the more simple problems by themselves, such as through support documentation, FAQs, and community forums. This enables your agents to focus on the customers with the most pressing issues.

Conclusion

As the different channels that customers use to contact businesses continue to grow, providing a true omnichannel experience is quickly becoming essential. By providing your customers with a seamless experience across multiple channels, you can provide a better service, improve customer satisfaction, reduce churn and increase revenue.

Interested in offering omnichannel customer service?

Meet SnapCall – an omnichannel customer communication platform that delivers a unique customer experience across all digital channels. And we equip businesses with advanced communication capabilities

SnapCall provides your company with advanced communication capabilities, ensuring a seamless customer experience online. See customer data before they pick up a call and easily switch between text and voice chat.

🚀 Free for your customers worldwide
🚀 One-click installation
🚀 20$ monthly per agent for unlimited calls

Book a demo and start your free 7-day trial today.

Avaibility

About SnapCall

Launched in 2016, SnapCall is revolutionizing the customer experience by helping brands maximize the value of customer interactions. We combine live video, voice, and screen sharing to deliver seamless customer-business interactions. Our clients are global companies looking to create a winning omni-channel customer experience online. The SnapCall team is represented by entrepreneurial minds from all over the world. We value diversity as it’s what broadens perspectives and makes the spirit of fresh ideas ever-present in our team, which gives us tremendous power to deliver the digital transformation we bring to the world.

About

Press Contacts

Elena Morgina

SnapCall Europe

Natalie Rotem

SnapCall America